Operating Plan

Greater Kansas City Federal Executive Board

FY2018 Operating Plan

“Federal Executive Boards . . . have become models for the partnership-based government of the next century.”  Government Executive Magazine

For FY 2018, the goal of the Greater Kansas City Federal Executive Board (FEB) is to strengthen its value to member agencies and continue its very positive image in the community.  In these times of budgetary constraints, the FEB must concentrate on increasing the effectiveness and coordinating the activities of federal agencies.  These dual purposes for the FEB were outlined in 1961 when President Kennedy established the FEBs and it is still our mission today.

Similar to the President’s Cabinet in our nation’s capital, FEB membership becomes automatic by virtue of the incumbent being the senior agency official within the FEB’s geographic boundaries.  The Greater Kansas City FEB General Membership consists of the highest ranking Federal leaders of approximately 160 Federal agencies located in the eight counties of the Greater Kansas City area.

 

FEB Network Vision Statement

To Be Catalysts for Better Government

Mission Statement

The Greater Kansas City Federal Executive Board is part of the FEB National Network increasing the effectiveness of Federal Government by strengthening the coordination of Government activities.

 

The FY 2018 Plan is based on the National FEB Strategic Plan focused on the FEB Three Lines of Business:

  1. Emergency Preparedness, Employee Safety and Security
  2. Workforce Development & Support
  3. Strategic Partnerships

The objectives under each Line of Business are designed to include activities that are internal to the federal community as well as activities that require liaison and partnership with the Kansas City area community.  The Committee structure supports the plan.  All committee activities will link to an objective or initiative in the Plan.  FEB meetings and activities will focus on these three Lines of Business.

Line of Business 1.  Emergency Preparedness, Employee Safety and Security

Operational Goal:  This Strategic Goal produces interagency communication, shared resources and workforce education. The goal is to create effective collaboration on emergency readiness and recovery, and to educate our Federal workforce on issues in emergency situations. 

  1. Sponsor an Emergency Preparedness Working Group
    1. Convene a Regional COOP Working Group which will work in conjunction with FEMA and GSA to address emergency issues.
    2. In conjunction with the Regional COOP Working Group, provide training on implementing effective COOP plans, Pandemic Influenza and H1N1 Training, Occupant Emergency Plans, and Shelter in Place.
    3. Increase the efficiency and effectiveness of the Emergency Preparedness & Response Committee

 

  1. Operate an All Hazards Emergency Notification and Advisory Plan
    1. Review, revise and distribute the Emergency Assessment and Response Dismissal Plan for FEB members.
    2. Operate an all-hazards notification system plan using e-mail, emergency hotline social media sites and Communicator NXT.
      1. FEB Hotline will be primary source of communication and will be continually updated in an emergency situation.
      2. Maintain access to Agency Heads via Confidential Listing and FEB database as well as VESTA Notification System
      3. Update and test the Notification System and the confidential listing of FEB members to ensure the FEB has 24/7 database of contact for agencies at least once on an annual basis.

 

  1. Facilitate an interagency emergency planning event and/or one educational/training program annually
    1. Conduct an annual Emergency Exercise inviting all federal agencies in the metropolitan area in accordance with Federal Continuity Directive (FCD)1 & 2.  The continuity emergency exercise will be designed and coordinated by the KC Regional COOP Working Group and based on the needs expressed by the membership of the Kansas City FEB
    2. Conduct Tabletop Exercises for member agencies as available.

 

  1. Provide guidance and assistance to members as appropriate
    1. Serve as clearinghouse for timely, accurate and consistent information during emergencies.
    2. Continue to help grow the Federal Field Safety and Health Council

 

  1. Disseminate information to/from Headquarters establishments within a timely manner
    1. Collect and share information to and from Headquarters establishments within 24 hours.
    2. Share directives and policy guidance from Headquarters on timely basis
    3. Respond to requests for information in timely manner

 

  1. Liaise with Federal, Tribal, State and local government officials on emergency preparedness issues
    1. Increase liaison and communication with state, county, city and local emergency officials.
    2. Serve as Federal liaison on Community Organizations Assisting Disaster (COAD).
    3. Continue work with Greater Kansas City Chamber of Commerce, KC Emergency Operations Center and Mid-America Regional Council.

 

  1. Other (Point of Distribution (POD) activities, Federal Protective Service partnership, etc.)
    1. Continue to monitor and provide information on health related issues.
    2. Continue to partner with Department of Health & Human Services, Centers for Disease Control, and the local health officials to coordinate and implement Closed Points of Dispensing (PODs) in area Federal facilities.
    3. Provide Emergency Management Training, Educational Programs and Technical Assistance to our members.

 

Line of Business 2.  Workforce Development & Support

Operational Goal:  This Line of Business facilitates strategies and approaches for recruiting, training, and retaining Federal employees, as well as sharing best practices and work­force education.  The goal is to provide accurate, timely and useful information throughout the Greater Kansas City FEB membership.

  1. Sponsor Workforce Development Best Practices Forums by 9/30/18
    1. Continue to build Best Practice Workforce Development Workshops in person, virtually, or on-demand.
    2. Continue to grow the Intern Enrichment Program and Presidents Management Agenda – Interagency Rotation Programs.
    3. Coordinate a government-wide Public Employees Recognition Program with the City of Kansas City, MO and Jackson County, MO.
    4. Diversity programs and training programs will be the focus of the Diversity Education & Cultural Awareness Committee (DECA).
      1. Martin Luther King, Jr. Program
      2. Sponsor Unity Day 2018 (Diversity Training)
      3. Special Emphasis Month Celebrations in cooperation with member agency when possible.
  1. Sponsor Education/Training training programs based on local needs by 9/30/18
  1. Hold two Leadership Development Seminars
    1. Leadership Development Trainings
    2. Leadership Enhancement Education Program
  2. Host Federal Employees Benefits workshops based on local needs
  3. Early /Mid-Career
  4. Pre-Retirement

 

  1. Monitor Alternative Dispute (ADR)/ Shared Neutral Program and complete an assessment to determine relative value of ADR services to member agencies annually.

Expansion by 9/30/18.

  1. ADR Committee to focus on quarterly meetings with mediators; review efficiency of new system to assign cases; recruit manager support for volunteer mediators; and implement new marketing strategy for Shared Neutrals program.
  2. Cost Benefit Analysis to determine relative value of ADR services to member agencies will be completed by end of fiscal year.

 

  1. Provide guidance and respond to member agencies’ needs for recruitment, retention, and succession planning assistance, as appropriate.
    1. Continue to build the Human Resources Committee to provide a forum of exchange on relevant HR topics such as: Supervisory Refresher Training, Succession Planning, End-to-end Hiring, Hiring Reform and Performance Management.
    2. Support Personal Development Programs
      1. President Management Agenda- Interagency Rotation Program
      2. FEB Interageny Mentoring Program

 

  1. Disseminate information to/from headquarters establishments.
    1. Collect and share information to and from Headquarters establishments within 24 hours.
    2. Share directives and policy guidance from Headquarters on timely basis
    3. Respond to requests for information in timely manner

 

  1. Liaise with Federal, Tribal, State, and local Government officials on workforce development and support issues, as appropriate.
    1. Increase liaison and communication with state, county, city and local government agencies to identify joint opportunities.
    2. Continue to liaison with the Federal Academic Alliance
    3. Continue work with Greater Kansas City Chamber of Commerce, Mid-America Regional Council, etc. on workforce development programs

 Line of Business 3. Strategic Partnership  

Operational Goal:  This strategic goal advances local and national initiatives through interagency collaboration and community outreach.  FEBs serve as Federal ambassadors to represent agencies and their missions to State and local government, Congressional offices, and community organizations.  The goal is to engage with local communities and to improve implementation of Governmentwide and agency initiatives through effective communication and collaboration.

  1. Support interagency collaboration and community outreach, including White House initiatives, local priorities, and volunteer opportunities.
  2. Provide a forum for the exchange of information between Washington, D.C   and the field
  3. Maintain contact and communication with local Congressional offices
  4. Through the Regional Wellness Council encourage healthy and green initiatives throughout the city.
  5. Through the Small & Minority Business Committee, hold monthly Small Business Networking Forums.
  6. Through the Sustainability Committee, continue to work of interagency sustainability projects as directed through Presidential Order.
  7. Provide outreach to Veterans in events such as the Veterans Stand Down.
  8. Seek out volunteer opportunities
  9. Day of Caring
  10. Feds Feed Families
  11. Toys for Tots

 

  1. Communicate information to Federal agencies regarding the CFC and help the Local Federal Coordinating Committee (LFCC) recruit membership.
    1. Continue to support the Heartland Combined Federal Campaign
    2. Serve as an Ex-Officio member on the LFCC
    3. Host full Board meetings, at least on an annual basis.
    4. Hold at least 10 monthly meetings for FEB members.
    5. Continue to maintain FEB Committees based on local needs.
    6. Provide a forum of exchange of information, networking, and infrastructure Support.
    7. Ensure Effective Transition of new Officers, Executive Committee members, and FEB members.

 

  1. Maintain an agency welcome packet and marketing materials to share with Federal leaders.
    1. Market FEB membership benefits and services to member agencies
    2. Brief new agency leaders on the FEB as a resource for interagency communication, collaboration, and coordination.
    3. Make member courtesy calls.

 

  1. Provide guidance and assistance to members as appropriate.
    1. Communicate management initiatives.
    2. Continue to improve FEB Website, increase Facebook and Twitter activities to increase awareness of GKCFEB to the public.
  1. Disseminate information to/from headquarters establishments.
    1. Collect and share information to and from Headquarters establishments within 24 hours.
    2. Share directives and policy guidance from Headquarters on timely basis
    3. Respond to requests for information in timely manner

 

  1. Liaise with Federal, Tribal, State and local Government officials on collaboration and outreach issues as appropriate.
    1. Maintain productive relationships with Federal agencies; City, County, State and Tribal governmental agencies; Private/Public Organizations; Local Congressional Offices
    2. Increase liaison and communication with state, county, city and local government agencies to identify joint opportunities.
    3. Serve on community and professional organizations as a Federal government liaison.
  2. Greater Kansas City Chamber of Commerce
  3. Federal Information Council
  4. Mid-America Regional Council
  5. Society of Government Meeting Professionals
  6. Young Government Leaders

 

FEB Network Program Support

Operational Goal:  This strategic objective builds the capacity of the FEB Network and improves the Network’s operational functions through continuous assessment of FEB processes and best practices.            

  1. Administration and Management
  2. Develop and submit a local annual Operating Plan
  3. Submit Annual Report
  4. Develop and manage financial budget
  5. Support the OPM FEB Operations Office with feedback regarding impact of White House and Department/Agency initiatives/pilots in FEB areas.
  6. Identify/highlight best practices with FEB Partnerships
  7. Work to implement processes recommended by the Performance Improvement Council
  8. Develop local coordinated approach with network members.
  9. Generate recommendations and best practices for consideration by the Performance Improvement Council.